Healthcare organizations and hospitals in the US have leveraged Electronic Health Records Software solutions to help streamline workflows and meet regulatory standards. An EHR Software implementation plan is necessary to help organizations meet their specific goals and execute the software system smoothly.
According to a recent study published by JAMIA, there are three key factors that make up for a successful EHR Software system implementation, which include;
- Hands-on leadership
- Clinician engagement
- Workflow-specific training
Hospitals might be dissatisfied with their existing EMR Software solution and might want to switch to an efficient Electronic Medical Records (EMR) Software to reduce clinician burnout and meet the ever-changing software-related regulations.
Hands-on Leadership
Healthcare organization leaders should create a proper management structure that includes IT experts who can keep track of the EHR Software evolution. If any issues arise they can intercede to ensure things are going in the right direction. If technical issues are ignored then the EMR Software implementation will be a failure and will cost hospitals and health systems.
Make Sure of Clinician Engagement
Leaders in the hospital management need to make certain that clinicians are engaged in the implementation planning process and the EMR Software configuration. Providers are used to working on the previous software system. The new EHR Software interface will be different to navigate. When clinicians are engaged in the Electronic Health Records Software implementation planning, the software system can be effectively optimized to meet the user’s needs. Healthcare providers can point out if the new system design is intuitive or just adding up on the number of clicks.
Workflow-Specific Training
Training is an essential part before the EHR Software goes live. Providing work-flow specific training will ensure that everyone in the care team is on the same page when using the new software system. Also, additional one-on-one training sessions can be offered to clinicians who are having confusion and trouble in navigating the EMR Software. Once providers are confident in using the new software system then they can use it for their maximum benefit and also help streamline clinical workflows. Some EHR software vendors offer support and training throughout the implementation process. These training sessions are vital in making users feel comfortable with the software system. When training is insufficient then providers can feel frustrated and may be unable to utilize the features of the EHR Software.
Moving Ahead
To offer continual care during the EHR Software implementation process healthcare organizations should import all valid patient data in case there are any information access issues. If it’s not possible for all of the previous data to be transferred to the new system then read-only access to the old software system needs to be conserved. This will ensure that healthcare providers have the right patient data on hand to make informed patient care decisions regarding diagnosis and treatment path.
