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PlanetRehab Physical and Occupational Therapy Software

Rating: 4 Star Rating 4
Reviews: 13
: Mar, 2026

PlanetRehab is a complete Practice Management (PM) software solution specifically designed for Physical and Occupational Therapists (OT). The software fits practices of all sizes offering integrated scheduling, billing, documentation, and collections while following the new HIPAA mandates.

‘Treatment Documentation’ is done through the Planetrehab Electronic Medical Records Software which is customizable and template-based. The EMR System is loaded with over 400 diverse templates including templates for PT, OT, SLP, and Pediatric. It allows therapists to document encounters efficiently. Therapists can drag and drop notes, recall past notes and also generate notes from a variety of predetermined phrases with-in the system.

Managing patient data is an important part of the PlanetRehab EMR software. Planetrehab’s ‘Patient Data Interface’ allows physicians to put in essential biographical information that a physician needs to keep track of. Here’s a list of tasks the Patient Data Interface does:

  • Easily locates patient information.
  • Keeps an unlimited patient history
  • Tracks the patient’s employer(s).
  • Tracks responsible party.
  • Quickly review a list of all of the patient’s past appointments.
  • Warns of duplicate patient entry.
  • Built-in scanning
  • Email and/or text patients to remind them about their appointment

Planetrehab’s ‘Insurance Management Database’ gives billers maximum control over the insurance companies that the practice bills. It allows billing personnel to:

  • Quickly choose from a list of charges and diagnosis codes.
  • Set Fee Schedule by Insurance Company
  • Specify a minimum number of charges per treatment.
  • Remove CPT Codes for a Specific Insurance Company
  • Cross References ICD Code(s) with CPT Code(s) for Medicare Patients
  • Automatically Adjusts Charge Amount for Cash Patients
  • Handles Worker’s Comp and Prints the Note with the Claim.
  • Eliminates billing for procedures that do not get paid.
  • Tracks the number of patient visits.
  • Customize your list of CPT and diagnosis codes.
  • Cross-reference diagnosis codes with CPT codes.
  • Creates specific billing rules to apply to an insurance company.
  • Bill patients who prefer to pay cash instead of billing their insurance company.

The PM’s reporting feature enables office managers and therapists to run reports to track practice productivity and identify areas that need improvements. Users can also create a customized report through a built-in second report program.

The Electronic Medical Records (EMR) software can be deployed on-site, using a server or via a cloud.

User Reviews for PlanetRehab Physical and Occupational Therapy Software

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    • Overall

    • Ease of Use

    • Customer Support

    • Functionality

    Pros: We have all we need in this software system to run our practice. Everything can be controlled from one location, including scheduling, patient portal access, and insurance management. For almost any situation, we can find a template for treatment documentation.

    Cons: Reporting can be a bit tricky at times.

    Verdict: One of the best physical therapy software.

    Canoli, Strings Clinic

    Mar, 2024

    • Overall

    • Ease of Use

    • Customer Support

    • Functionality

    Pros: We operate as a small practice and earlier it was not easy to operate and manage our billing processes. But now because of PlanetRehab it is all such a breeze. We can focus on our patients instead of my invoices.

    Cons: The learning curve.

    Verdict: Easy to use and great layout.

    Sherlyn, Physical Therapy

    Jan, 2024

    • Overall

    • Ease of Use

    • Customer Support

    • Functionality

    Pros: I have the option to select the payouts due tab and pay clinicians when claims are paid in full. I appreciate their help desk though I can definitely tell when we get people who are more trained than others.

    Cons: No direct notifications when a client messages you! Unable to edit non patient appointments on the mobile app!

    Verdict: Overall good software.

    Andre, Prompt Care

    Dec, 2023

    • Overall

    • Ease of Use

    • Customer Support

    • Functionality

    Pros: What I like most about this software system is the idea of keeping everything in one place. The client portal reminders are one of its finest features.

    Cons: Have not had a good experience with customer service.

    Verdict: Helps ease stress of paper work.

    Bryan, NY Urgent Care

    Sep, 2023

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