What is Speech Therapy EMR Software?
Speech-language pathologists (SLPs) need software that would assist in streamlining documentation, automating monotonous tasks, and making clinical information easily accessible. The specialty-specific software should have the ability to refer to relevant procedural codes for accurate reimbursement. A Speech Therapy Electronic Health Records (EHR) Software system is essential to enhance healthcare delivery through the capabilities it offers to SLP.
Features of Speech Therapy EHR Software
To have a good understanding of how the software works, it is advisable to learn about the different features and functionalities of the software. Before choosing a Speech Therapy Electronic Medical Records (EMR) Software system, we should check if the software has the following key features:
Specific Templates – To declutter the SOAP note process, speech therapy EHR software would have specific templates of typical evaluations that occur in speech therapy. These templates include swallowing exams, voice exams, and language/cognitive communication exams which are the most common issues presented in speech therapy. Some vendors provide customizable templates which help to streamline clinical workflows.
Workflow Management – If you work in a Speech Therapy practice, you have to deal with recording and storing large volumes of data. The EMR software system should manage, document, and maintain all speech therapy-related workflows. This helps the physicians in having a better understanding of the condition of the patient and helps them in taking the right decisions at the right times.
Coding and Billing – Correct coded procedures enable faster reimbursements. SLP Electronic Medical Records (EMR) Software would have the capability to reference relevant ICD and CPT codes for a streamlined billing procedure. Some electronic medical records software allows users to select the codes used most frequently, other software suggests codes automatically.
Prescriptions and Medications – The EMR software must offer e-prescribing functionality to automate a list of prescriptions that are commonly used. The software should be able to send these prescriptions directly to pharmacies recommended by patients so that they can easily get their medication without any hassle.
Speech Therapy EHR software Dashboard – The Speech Therapy Electronic Health Records (EHR) software must feature a real-time dashboard that will help physicians to view patient charts, profiles, billing processes, scheduling, etc. all in one place. The dashboard also saves the time that is taken in opening multiple tabs
Document Management – Speech therapy usually has complex documentation that must meet the various recommendations of the American Speech-Language-Hearing Association (ASHA). SLP Electronic Medical Records (EMR) Software should be able to manage and store these documents discreetly on patient files.
PQRS Support – SLP practices can avoid penalties on Medicare Part B payments by reporting Medicare Physician Quality Reporting System (PQRS) measures. Some electronic medical records software will include preloaded G-codes and modifiers to help automate this PQRS reporting.
How to Choose Speech Therapy EMR Software?
Countless speech therapy-specific electronic medical records software vendors provide the software needed. To narrow the selection down to those that fill your requirements as a specialty, as well as a medical practice, you need to keep a few things in mind.
Size – Some vendors cater better to large practices while some are best suited to smaller ones. EMR software is designed keeping a certain number of users, scalability, and support required in mind. When selecting a vendor keep in mind the size of the practice.
System Design – The choice, essentially, is between the installation of the software in your on-site computer server, or cloud-based software that is available anywhere via the Internet. Which system a practice goes for depends on their personal choice and comfort level. Some practitioners feel more comfortable having the system on their computer server because they feel this is more compliant with HIPAA requirements, while others need to have access to their database wherever they are. You’ll need to shortlist vendors who fulfill your needs in this department.
Certification – It makes sense to make sure the software you’re going to purchase is certified. For speech therapy, the certification you should be looking out for is by the ONC-Authorized Testing and Certification Body(“ONC-ATCB”). They are responsible for making sure your vendor meets Meaningful Use objectives and is HIPAA compliant.
What You Need To Know About EMR Software
Overview
Electronic Medical Records Software or commonly referred to as EMR Software represents the electronic method of storing medical records for patients. Using specially designed software, physicians and other medical professionals can store anything ranging from patient demographics to extensive clinical information about patients, such as medical history, social history, lab reports, and more.
EMR Software by Specialty
Since all medical providers (MDs, DOs, PAs, NPs, LCSW, OT, etc.) work distinctly based on their background and medical specialty, EMR Software or EHR Software must accommodate the unique style and documentation requirements. Examples of such specialty-specific features include the ability to annotate images or the capability to store before/after photos for Pain Management specialists and Dermatology specialists respectively. Similarly, other specialties such as Pediatrics, Oncology, Podiatry, Ophthalmology, Neurology, Nephrology, Dialysis Centers, Rheumatology, and Chiropractic Care require their unique set of specialty-specific features to simplify adoption.
Meaningful-Use
Since the introduction of the HITECH Act, healthcare IT has undergone a massive transition starting from the widely recognized Meaningful Use program to what is now known as MACRA, the Medicare EHR Incentive Program. The Meaningful Use program has transformed and now formed part of the four components of the new Merit-Based Incentive Payment System (MIPS), which itself is a fundamental part of MACRA.
For some medical practices, the transition from paper-based records to EMR Software (Electronic Medical Records Software) has not been a simple one. Regardless, realizing that the benefits of utilizing ONC Certified EMR Software far outweigh the hassle and challenges associated with it – ensuring a viable future, most practices today have successfully transformed their clinical and administrative operations to EMR Software.
EMR Software Benefits
Aside from ensuring tangible financial incentives and profitability, practices converting to EMR / EHR Software have seen the following benefits:
EMR Software Requirements by Practice Size
Just like a medical specialty, EHR Software requirements also depend on the size of the medical practice. From solo-provider clinics to large multi-provider, multi-specialty clinics, every practice has unique inherent challenges that must be addressed by the EMR Software vendor.
Small or Solo Provider Practices
A small doctor’s office not only has a limited number of staff members but their EMR Software budgets are also extremely low compared to a large enterprise such as a hospital. Due to these budgetary constraints, many providers simply choose to employ Free EMR Software or choose an affordable EHR Software vendor with a low fixed monthly fee. Cloud-based access is one such important requirement so that these providers can access patient charts even from home when needed.
Medium-Sized Practices
These practices usually consist of 5 to 10 medical providers often belonging to the same medical specialty. Their requirements are more stringent, and their budget is also considerably large. Aside from specialty-focused requirements (EHR Software by Specialty), these practices also require unique features such as interoperability, dedicated customer support, multi-device support as well as extensive reporting functionality to keep an eye on the overall performance of the practice.
Large practices
Larger group practices generally comprise more than fifteen or often twenty medical providers. These practices usually provide medical services that fall under various medical specialties (Orthopedics, Pain Management, Surgery, Chiropractic Medicine, Family Medicine, etc.). Therefore, these practices require support for multiple users to access the system simultaneously, as well as for the Scheduling software to accommodate multiple locations, providers, and resources such as Dialysis Chairs, procedure room allocation, etc. These practices also keep replacing or adding staff members and need a scalable solution.
Hospitals or enterprise organizations
EHR software companies such as Epic, Cerner, AllScripts, NextGen, Athenahealth, IMS by Meditab, eClinicalWorks, Meditech, McKesson, MEDHOST, etc. usually target and provide solutions for larger corporations like Hospitals, ACOs, PCMH, IPAs, CINs (Clinically Integrated Networks), Public Health Departments, etc.
These customers have the most elaborate list of requirements, which are usually documented in the form of an RFI or RFP to assess and shortlist vendors that can meet them. The requirements consist of features like inventory management modules, interface with local labs (LIS), machines and diagnostic equipment along with drug dispensing (pharmacy management software) and electronic medication administration records (EMAR), etc.
These entities also require the EHR software also need to integrate with multiple other software and medical devices.
Why does your practice need EMR Software?
Since the introduction of Meaningful Use, most healthcare practices simply have little or no choice but to convert their practice operations to EMR software. However, most providers today select the EHR software of their choice that best suits their specific needs and must perform an extensive search to evaluate all available options before they find one that is suitable. Most potential EMR Software buyers in the market today have the following in common:
- Do not know what they are looking for
- Know exactly what they want but don’t know where to start or find it
- Relying on advice from colleagues using EMR software already
Although #3 is ideal, every provider and practice workflows are unique, and therefore what works for one provider may not suit the other. “One size fits all” simply doesn’t apply in the world of healthcare IT. Software experts and industry specialists are an ideal source of information, advice, and ultimately ensuring that the right decision is made.
What to Look For in a Potential EMR Software?
EMR software includes several types of software based on specific applications or functionalities:
Cloud-based EMR software
Small doctor offices benefit the most from Cloud-based EMR Software technology since minimum to no upfront cost or maintenance is required and accessing the EHR Software is possible from any location given the availability of internet access. This type of EMR software is also device-independent in most cases and can be accessed using devices such as Smartphones (Android & iOS), iPhones, iPads, laptops, and desktop computers.
Mac EMR Software
Apple dominates the digital device and computers market in the US today, so it is no surprise that many providers are specifically looking for their EMR Software vendor to support Mac operating system (Mac EMR Software). Not all Vendors today work on a Mac device, so looking for a vendor with native support for Mac devices is essential to ensure that the software performs on existing hardware at the practice and does not require more investment in computer systems.
ONC-ATCB Certified EMR Software Vendors
This is the most significant requirement for most software buyers today as the software must comply with the standards and guidelines set by the Office of the National Coordinator (ONC). Online repository details all software vendors and details related to their respective compliance with the measures set by the ONC (Click here). Software that complies with these standards have undergone rigorous testing and confirmed at a benchmark level defined by the federal body. The software testing done during this exercise checks all areas of the EMR Software system from Patient Portal access to the way the EHR Software communicates with other programs and entities like labs, Pharmacies (via e-Rx), hospitals, HIEs etc.
Speech Therapy EHR software
Electronic health records software (EHR) for practices offering specialties such as speech therapy or pathology care must provide unique tools to document the clinical workflow of those specialists. The EHR software should be more than just a method of capturing text or raw data.
Integrated Practice Management Software
With competition rising in healthcare IT, EMR software providing integrated Practice Management software as part of their overall software package easily outperform rivals with standalone EHR Software including those that may provide a specialty-specific EHR software. EMR Software companies with integrated Practice Management solutions often tend to provide extensive reporting capabilities to track practice performance and manage the business operations better.
Integrated Medical Billing Software
Medical practice has several needs of software systems to streamline operations across the board. One such important area is billing for services rendered and communications with insurance companies. Medical Billing Software, therefore, works best when integrated with the Electronic Health Records software. All clinical documentation seamlessly conforms to the required standard and forms a financial document that can be electronically sent to payers (insurance carriers) to verify and process at their end. This simplifies the operations and ensures all parties are on the same page when it comes to the financial health of the enterprise. Medical billing software helps practices and medical billing managers generate claims, patient statements, verify patient eligibility and more. This software is ideal for practices who want to handle billing in-house and can integrate with EMRs.
Security
An EMR Software must ensure the security and safety of patient records while ensuring privacy and HIPAA compliance for patient/doctor communication (Patient Portal). This is a paramount concern for physicians and HIPAA compliance should be guaranteed at all times by the EHR Vendor. Most Vendors today (Epic, Cerner, Athenahealth, AdvancedMD, PrognoCIS, Modernizing Medicine, eClincalWorks etc.) are aware of the importance of HIPAA compliance and have taken steps to ensure the safety of patient records security in every section of the EHR Software using advanced tools like data encryption technologies to enhance the security of the EMR software.
Greenway Patient Portal
Specific Services
One of the decisions your practice will have to make is whether you want just an EMR software or one with an integrated Practice Management for billing and scheduling. There are advantages to having both together but there have been cases where some practices only go for one if they had unique requirements that a vendor could not fulfill, or they had already paid a hefty amount for a PM software and weren’t looking to replace it yet.
Ease of Use and Training
Doctors are not IT professionals, and though some might be tech savvy, it would be egregious to expect them all to be experts on the EHR software. Ease of use is essential to make the transition from paper to electronic smooth, as well as day to day practice to go along without a hitch. If the software is too complicated and hard to understand, it’s a waste of precious time and needlessly aggravating. Some vendors offer free training while others don’t; make sure you ask for training if your practice needs it.
Specialty Specific
Not all specialties are created equal, so why must their software be generic? Basic EHR software works well and good for general practice and most specialties, but doctors have complained about specialty specific not being available in the market. The specialty software’s have inbuilt recording systems that make specialty practices functioned efficiently. Only a few vendors provide specialty-specific software, so there aren’t many to choose from. But the more vendors are cottoning on to the demand and there should be more options in the near future.
Support
Support is a major issue most practices have with their current vendors. A good support team can make small glitches to major roadblocks easy to maneuver while a bad one will just make things worse. Some vendors provide support as part of the plan you’re already paying for, while others charge extra for support. Scout the market, read reviews or just ask point blank if there will be a special support team assigned to each practitioner and whether you’ll be charged for the service.
Hidden Cost
There are varying price lists out there, some offer free services, while others charge an arm and a leg for specialty services. Either way there will be hidden costs that you might get to know about later. Fix your budget and talk to vendors you interview about hidden costs within the contract and whether services such as training and support are free.
Mobility
Smartphones have changed the dynamics of mobile usage. Handheld devices are easy to carry around and can be used for any number of uses. Most people are ditching the cumbersome PC for a handheld device. Doctors mostly use iPads or Tablets in the examination room to take down patient symptoms, check history and note down the prescription, so it’s imperative that the vendor has a mobile application that is synced with all the mobile devices being used in the practice.
AdvancedMD mac EMR
Markets Trends to Be Aware Of
Like anything else, the EMR software industry is also subject to constant changes. From new technology to legalities and governing bodies, everything is constantly changing. Here are some of the changes I think it would do well for you to keep track of.
Cloud-Based Services
Recent research found that only 25% of practitioners are interested in a web-based model and only 50% are willing to have it as an initial model that eventually transitions to cloud-based. Cloud-based EMR software cuts down on steep upfront costs for client-servers and can be hosted on any device that has a web-browser. It’s no surprise that an increasing number of vendors are transitioning to cloud-based software because the industry demands are changing.
Meaningful Use Changes
At a recent health care conference Andy Slavitt, the administrator of the Centers for Medicare & Medicaid Services declared that Meaningful Use was over, and would be replaced by the end of this year with something better. But a deeper look into the claims revealed that meaningful use would very much still be there, only much improved.
The new measures aim to make the reporting and benchmark for reaching the required reports much easier and laxer than under Meaningful Use, along with other changes. Yet it is safe to say that none of these changes will make an impact till the end of 2017.
